Every device, every site
One small agent on one PC at each client finds every networked copier and printer and reads it on a schedule. It only ever calls out, so there is nothing to open on the client's firewall.
Connect|Control|Conserve
A smarter way to manage your print fleet.
PrintFleet reads every copier and printer at every client site, gives you meter reads you can bill from and invoices made from them, gets toner there before it runs out, and shows it all under your own brand.
In use by South African dealers today. No open ports, no VPN.
Live, a sample fleet
- Pages, 30 days
- 251 144
- Healthy
- 15
- Needs a person
- 14
- Toner on Finance
- 5%order today
- Last read
- 4min ago
The two minute tour
Your whole fleet, in two minutes.
Signing in, adding a client, installing the agent and watching its printers arrive, then a working day: the Wall, supplies, alerts, meter reads, the service desk, the fleet assistant and the phone app. Captions throughout, so it plays without sound.
One platform, three promises
Total control. Greater efficiency.
See it, bill it, fix it
Counters you can bill from, toner forecasts, alerts at any level and a service desk, all in one place. Your team sees trouble before your client picks up the phone.
Fewer trips, less paper
Remote access to each printer's own web page saves site visits. The green report shows the paper and CO2 your clients saved by printing on both sides.
Features
Built for the way dealers bill, deliver and service.
Everything below is in the product today, shown on its real screens.
Billing accuracy
Bill from numbers you can stand behind.
Total, mono and colour counters for every device, each with an honest label: exact from the maker's own counter, derived, or total only. You see that label wherever a number could be billed.
- Meter reads taken automatically and emailed to you as a CSV on the 2nd of every month.
- A star marks the devices you bill, so nothing is billed by accident.
- A panel check proves a model: type in the figures from the machine's own counter page, at a desk or on the phone, and a match marks that make and model exact. Sharp is proved exact today.
- 18 makes recognised by name, ten read with their own mono and colour split, rebadged machines named for the badge, and any other networked printer read through the industry-standard counter tables.
- USB printers on the agent's own computer are counted too.
Billing Add-on
From meter read to invoice, in one sitting.
The month's meter reads become your invoices. Price each device the way its contract says, see anything odd flagged before it goes out, then approve, number and email every client a PDF invoice in your own brand.
- Cost per copy, a rental, or a rental with pages included, with mono and colour priced apart.
- A missing read, a counter that went backwards or a device with no price is flagged on the client's card first.
- Numbered on approval, in order and never twice, and fixed from then on.
- Emailed from your own address to each client's billing contact, VAT on or off, with a CSV for your accounting system.
Switching with confidence
Run it beside your current system, then switch.
Nobody should change how they bill on trust alone. Run PrintFleet next to the tool you use today, for example Printanista or FMAudit, for one billing cycle, and let the figures make the case.
- Upload the other system's meter export, as CSV or Excel, and compare it line by line, matched by serial number.
- See the lines that agree, the ones that differ and by how much, and any billed device the file leaves out.
- A pilot checklist for each account ticks itself as the work is done, so you know when it is ready to bill.
Toner on time
Toner arrives before the page goes pale.
PrintFleet forecasts the day each cartridge runs out, raises a low toner alert and lets you order in one click. When the agent sees the new cartridge fitted, the job closes itself.
- Alerts for the whole fleet, one account and its branches, one site or one device.
- Narrow them by maker, model, managed or location.
- Sent by email and phone push, only inside your notification hours.
Service desk Add-on
A service desk that keeps its promises.
Jobs sit on a board by queue and stage. Routing rules read like plain sentences. Service targets count in working hours, with South African public holidays built in.
- Cards turn amber, then red, as a target gets close.
- Your client gets an email at each stage, and the technician gets a warning.
- A job nobody started closes itself when the problem clears.
The wall screen
Put the whole fleet on the wall.
The Fleet wall runs in the office. Present mode runs on a TV in your service centre: live, rotating slides of fleet health, open incidents, consumables due, devices not reporting, print volume and the service desk, with no one signed in.
Presentations
A show for every screen.
Save a presentation for each screen: the accounts it covers, its slides in order, how long each one stays up, and Simple for across the room or Expanded for a meeting. Each has its own display link, so the TV needs no sign-in, and names can be hidden on a screen visitors can see.
Seven analytics slides to add to any show:
- Volume trend
- Accounts league
- Busiest and idlest
- Uptime
- Billing readiness
- Fleet mix
- Service desk trend
Reports and more
Answers your clients will actually read.
Reports, on screen, as CSV or PDF
Meter reads, utilisation, supplies due, reporting status, alert history, device age, uptime, a green report and total cost of ownership. Save any of them and have them emailed on a schedule.
Remote Device Link
Open any printer's own web page from anywhere, through the agent, without a VPN. Fewer trips to site.
Fleet assistant
Ask in plain language: "which printers run out of toner this week?" Quick answers are free, and an AI assistant runs on your own AI account.
The phone app
Installs from the browser on Android and iPhone, with push notifications. The fleet, alerts, tickets and meter reads in your pocket.
Accounts with branches
Client users see only their own fleet. Account admins run their own branches, so head office stays in charge.
How it works
Live at a client site in three steps.
-
01
Install the agent
Run the setup program on one Windows PC or print server at the client site. It carries your brand, installs as a service, updates itself and needs no firewall changes, open ports or VPN.
-
02
It finds and reads every device
The agent discovers every networked copier and printer and reads them on a schedule over SNMP, the standard language printers use to report their counters and supplies. USB printers on that computer are counted too.
-
03
You see, bill and service it all
Counters, toner, alerts and jobs arrive in PrintFleet, ready for the monthly meter read, the next toner order and the next service call.
Three ways to put an agent on site
Available
A Windows PC or server
A setup program in your brand. Next, Install, Finish, and the site is online within a minute.
In final testing
A Mac
A Mac installer, made the same way, with the same pictures and steps, running quietly in the background.
In final testing
The PrintFleet box
No computer at all: a small Raspberry Pi on the client's network. Write the card, plug it in, and it calls in by itself. Nothing for the client to uninstall.
For dealers
Your brand, not ours.
Run PrintFleet under your own name. Your clients see you, never us.
- Your name, logo, colours and sign-in artwork on every screen.
- Your own product name, with your clients signing in on your page.
- The agent's setup program carries your brand, and it installs under your name.
- A local status page on the client's PC, for anyone on site.
Security and trust
Nothing to open. Nothing to share.
0
open ports at the client
0
firewall changes
0
VPNs to manage
Outbound HTTPS only
The agent only ever makes outbound, encrypted connections to PrintFleet. Nothing on the client's network listens for the outside world.
Each client sees only its own fleet
Client users see their own devices and nothing else. Account admins see their own branches.
The assistant keeps the same rules
The fleet assistant only ever sees what the person asking may see, so a question can never reveal another client's fleet.
Printers, never documents
The agent reads counters, toner and status. It never sees documents, print jobs, file names or who printed what.
Safe sign-in
Optional two-step sign-in with an authenticator app, repeated wrong passwords locked out, and an audit log of sign-ins and changes.
Hosted in Germany, backed up nightly
On our own server in Nuremberg, where PrintFleet runs sandboxed with its own database, with a backup before every release and encrypted offsite copies every night. Processed under POPIA, with you as the responsible party.
The security whitepaper
One page for your IT team: what the agent does on the network, how data is kept apart, where it lives and how long it is kept.
Live status, checked every minute, at status.printfleet.co.za
Built to scale
Tested with 50 000 printers.
Before any dealer grows into it, we loaded a test hub with 50 000 simulated printers at 5 000 sites and timed every page.
50 000
printers at 5 000 sites in one test hub
<1.5s
for every page to open at that size
1 000+
automated tests before every release
Downloads
Take PrintFleet to your next meeting.
The brochure for the people who decide, and the whitepaper for the people who secure the network. Free, with no form to fill in.
Brochure
The PrintFleet brochure
Everything on this page and more, set out to print or pass around: what it is and how it goes in, the Wall and present mode, supplies, meter reads you can bill from, invoicing your clients, switching with confidence, alerts, the service desk, reports, your brand, security and scale.
The security whitepaper
One page for your IT team: what the agent does on the network, how data is kept apart, where it lives and how long it is kept.
Book a demo
See your fleet in PrintFleet.
A short call. We show you the wall, a meter read and the service desk, in your own colours.
- Built for copier dealers and MPS providers.
- In use by South African dealers today.
- No obligation.
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